What is an A3 report?
An A3 report is a problem-solving tool used in any area of an organization where a problem is encountered. It is used to document and report.
It is a one-page, semi-structured document printed on A3 paper (11″ x 17″) that includes data such as the aim and objectives, the methodology, the result and post-result analysis and the learning points. The data provided are drawn and written (not typed out) on the paper. The report is read from top to bottom on the left side, then top to bottom again on the other side.
Why use an A3 Report?
An A3 report offers a simple yet structured problem solving approach. It is effective in presenting to other parties the development of a problem. It also shows the advantages of implementing a particular method or solution to a problem. An A3 report is an efficient way of identifying and eradicating time wasters that hinders one from obtaining a desired goal.
Benefits of A3 reports:
The benefits of an A3 report include:
● It creates a standard way of reporting.
● It gives a concise and clear information reporting method.
● It provides a method that is accessible and visible to everyone involved.
● It promotes communication and teamwork among those involved.
● It reduces wastes.
● It is an activity that assures continuous improvement.
● It promotes an effective and efficient working environment.
Tips in Making an A3 Report:
Keep in mind the 80/20 rule. The summary of the report should only cover 20% of the content. On this part, a clear and concise description of the problem is stated. The rest of the report should include the specific details and the proposal. On the details part, the 5w1h (what, when, where, who, why, how) should be answered. The proposals part will present the possible solutions to the problem at hand.
It should be EASY TO READ
The goal of making an A3 report is to precisely and effectively present problems and solutions in a clear and simple manner. If the report is too difficult to comprehend then the goal is not met. A great deal of time is wasted when a report is not done in an easy to read format.
Use graphs and illustrations if possible.
Always keep updated
The status of the A3 report should always be updated to prevent delays.
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