Entropic, how to avoid cluttered space the Japanese way? 5S Training!

What is the meaning of 5S?
5S is another manufacturing tool developed by Toyota Production System to improve the production of products. It runs under the idea that the untidy and cluttered workstations are not productive. The 5S originally are Japanese words but have been anglicized by different educators and writers. In this article, the original Japanese word and the English version are introduced. 5S training is done in order to implement the 5S program so that the creation of an ergonomic and efficient work environment would be realized. 5S is the first thing that most management introduces in order to change from traditional management to Lean management. This is because 5S is easy to implement and there is immediate change after it is properly implemented.

5S Training

5S dissected! 
1. Seiri (Sort) – the first of the 5S, which means the recognition of the best material organization of the work environment. These are series of steps that identifies which items should be in the workplace, which items shouldn’t be there or which items are wrongly designated. Simply put it, useful items should be segregated from useless items.

2. Seiton (Set) – the second S, which means the orderliness of things, is a series of steps by which one is to optimize the organization of things identified after seiri.

3. Seison (Shine) – the third S means to clean, which means that one has to establish and maintain a clean work environment. Seiso has two important tasks: the first one is to identify who is responsible for each area and two is to schedule, which day and which time to do the cleaning.

4. Seiketsu (Standardization) – the fourth S means to standardize the first 3S. Since there is the possibility that employees will easily forget something that has just been introduce, it would be good to have a schedule to remind the employees on a regular basis what 5S is.

5. Shitsuke (Sustain) – the last S focused on the idea of Discipline. The idea is that not just to remind the employees of the importance of 5S but to capture the hearts and minds of the employees and to make the employees appreciate the importance of practicing housekeeping and organization.

5S is just one of the different tools needed to implement a holistic company but in it, results can be noticed as long as practiced properly.

5S Training – What Is The Best Approach To Be Adopted?

5S training is essential to ensure that an organization functions according to Lean principles. It is based upon the style of management that was initially used with a great deal of success by Japanese automobile manufacturers. Training in 5S should no doubt be conducted by an expert in the field. However, the approach that is adopted by the organization also has an important role to play in how successful the training program eventually is, both in the short term and the long term.

If your organization has invested time and money in 5S training then you should also ensure that it is conducted in the following manner:

  1. It is best to involve the entire organization in the training program. If you limit it to a5S Training few people in the organization then the beneficial effects of Lean management will not go throughout the company. Besides, the success of Lean management depends on the co-operation of all employees who have to help identify various processes that do not add value to the job and are only sources of wastage.
  2. The training should ideally be conducted at the workplace. This is the best way to ensure that all workplace problems that deter work efficiency and productivity can be identified and employed.
  3. The initial part of the training program should focus on explaining its significance and what benefits will accrue to the organization. Only if people understand how important 5S is will they give the training program the importance that it deserves.
  4. Once the training is concluded you should implement its principles in a single area of your organization.  If you can make this a success then employees all over the organization will be convinced that 5S is a good system to adopt. You can then start making changes in other departments or areas of your company. Over time, you can ensure that the entire organization is run according to the principles of 5S.
  5. Don’t limit the training to a single session. Organize a few follow up sessions so that employees are given reminders on what they have learned. It is also important to review changes that have been implemented in order to see whether the organization is on the right track.

As you can see, there are many things that have to taken into account before starting a 5S training program. Only if it is done well then your organization will benefit greatly from it.

Bottom Line: 5S training ensures that organizations function in a very efficient manner. Find out te best way to approach this training program in order to ensure success.

5S Training – How To Select The Right Trainer

Are you planning to add 5S training to your company’s training program? Increasing numbers of companies are doing this because they are aware of the benefits of working according to Lean management principles. You’ll need a special trainer for this field because it is a highly specialized one. The problem is that while you are sure to come across lots of people and companies who claim to be 5S trainers, not all of them will be able to give you the desired results.

Knowing how to select 5S trainers is very important because this will determine the 5S Trainingeffectiveness of the training program. The following tips will help you select the right trainer:

- It is best to deal with a trainer who has a great deal of experience in this field. You’ll probably have to pay more to hire the services of an established name in the business but you’ll be glad that you did this because you’ll get the best results this way.

- Try to hire a trainer who is very familiar with your particular industry. Knowledge about your industry will help the trainer focus on certain areas that are of great importance.

- The trainer should be able to offer you a customized training program that takes your company’s specifics into account. It is best to stay away from trainers who try to force you to accept cookie cutter training programs because these never give the right results in the long run.

- The trainer should use more than one medium in order to conduct training. Classroom sessions work fine, but videos and online training sessions can also be used to reinforce the message.

- While it is necessary to invest sufficient amount of money in a training program, you will obviously be constrained by your budget. You might therefore have to select an expert who can offer 5S training at the right price.

Once you select the right trainer, you need to work out a proper training schedule for your organization. Adopting Lean principles definitely helps your organization perform more efficiently than before but this can only be sustained if you gave follow up 5S training programs from time to time. Keep in mind that people find it very hard to deal with change and they also exhibit a great deal of resistance to change. The right trainer will help your company make the transition to a new way of working.

Bottom Line: Your company will be able to make significant changes in its culture and style of working thanks to adopting 5S principles. Find out how to select the right trainer.

What is 5S and How You can adapt it for Efficient Business Transformation

The answer to the question “What is 5S?” cannot be sufficiently answered without mentioning Hiroyuki Hirano. Hirano transformed the face of production line management by solidifying the five elements that form the 5S lean management strategy. Toyota’s rise to the top of the automobile industry in 1997 can partly be attributed to this workshop management strategy whose five basics includes; Seiri or Sort, Seiton or Set in Order, Seison or Shine, Seiketsu or Standardize and Shitsuke or Sustain. You can adapt the 5S management system starting with Seiri which involves sorting out your area of work. Put What is 5Saway tools that are not used frequently and invest in 5S tool kits. This limits time wasted looking for a given tool as the communication between workers in the workshop is improved and so is their productivity. Seiton or Set in Order is the second step and it involves arranging a production unit in a manner that allows everyone to access necessary tools to avoid mishaps that can lead to accidents. Seison or Shine is the 5S management stage that calls for routine cleaning of waste materials such as shavings, scrap and cuttings to maintain orderliness. Seiketsu or Standardization of your workshop operations involves maintaining visual controls to maintain orderliness and instill best practices in your workers across the organization. This promotes teamwork and is vital for your company’s daily continuous improvement. The last stage in implementing 5S management strategy is important in upholding the first four steps. Shitsuke or Sustain means finding a way of avoiding a return to the old chaotic times. This means instilling discipline in your employees. Achieving sustainability is also necessary in empowering your workers to take control of their work environment. This gives them greater job satisfaction, leading to higher levels of innovation and creativity. The two ingredients your business needs to stay a head of the competition.

5S Training – How To Sustain Changes In Your Office

Most people have the wrong notion that 5S training is only necessary for manufacturing companies. This is true to a large extent because the manufacturing industry has many automated processes which can be managed better through Lean techniques. However, these techniques can also be used in other industries and even in an office environment.

5S training can be used to bring about great changes in the culture of an organization and this helps to increase efficiency and productivity. If you have already set up 5S systems in your office then you need to ensure that the changes can be sustained over the long term.

  1. The first thing to do is to establish certain standards concerning how the office has5S Training to be run. This helps to avoid any confusion in the minds of employees regarding what is expected of them, especially since people might revert to older styles of behavior over time.
  2. The standards of behavior should be published in a public forum in the organization so that it is easily accessible to all employees. In addition, this information should be provided to all employees in written form, whether electronically or otherwise.
  3. Have regular meetings to ensure that the system is still in place and also to gauge its relevance after a while. Monitoring 5S systems also helps companies figure out whether any additional changes have to be made in order to accommodate variations in the internal or external business environment. Meetings will also ensure that people do not revert to their older behavior.
  4. Keep things light at all times so that people are motivated to work in new ways. If it is a major chore to work differently then employees might not be able to sustain it over a long time. You’ll also need to offer incentives to people to stick to the new ways of working.
  5. Give employees the time and resources to implement the learning of 5S training. It takes effort to look after an office in a certain manner, especially when the new behavior has not yet become a habit. If you expect employees to tidy up the office after work or do their paperwork in a particular manner then you ought to provide them the time for it.

5S training can help transform your organizational culture for the better. Be sure that you use the above listed tips to ensure that the changes are sustained over a long time.

Bottom Line: 5S training can be used to improve your organizational culture. Make sure that you take steps to sustain the changes for long term benefits.

Realizing the Benefits of 5S training – 4 tips to get the best results

Large numbers of companies are opting for 5S training in order to get a variety of Lean benefits for the organization. These benefits include increased efficiency, reduced wastage and standardization of work processes. This results in improved employee and customer satisfaction as well as vastly increased productivity which will occur in a gradual and sustained manner.

It is an unfortunate fact that many companies are not able to realize all the benefits of 5S training and they feel that they have wasted their time and money on the training program.5S Training However, this is generally because of improper implementation of what has been learned from the program. If you feel that your company has not been able to get all the benefits from a 5S training program then you probably need the following tips which will help you in implementing what has been learned:

  1. Tailor-make a 5S system to match the needs of your organization. Do not lift a system that has worked for another organization without first checking if it is suitable for yours.
  2. Get an expert to facilitate the implementation of various Lean techniques. Since people will be required to work in ways that they are unaccustomed to, it is best to get an external resource to guide them. If changes are not done correctly at the very outset then the company will not benefit fully from them. The external resource will also provide an overview to enable proper implementation.
  3. Make small changes to start with instead of trying to make sweeping changes since it is very normal for people to resist change. Not only will this be easier to handle, but you will also be able to make a great success of the change. This will serve as an example to people in your organization that 5S brings about positive changes. This will motivate them to adopt new styles of working all over the organization.
  4. Put in place various methods to communicate the needs and benefits of Lean techniques as well as to keep employees updated about the implementation status within the organization. This helps to motivate employees to stick to the changes that have already been implemented. It also helps to remind them of the importance of Lean techniques.

Using these tips will help your organization make the maximum use of 5S training. Your company will then be able to operate with a great deal of success.

Bottom Line: 5S training by itself will not give your company the desired results. You’ll need to ensure that the techniques are translated into action.

5S Training – 6 Reasons Why It Is Necessary

5S training is in great demand these days before it provides a great many advantages to companies. Inspired by the Japanese style of manufacturing which is widely acknowledged to be extremely effective, this training program aims to bring about continuous improvement at the workplace. The term 5S comes from certain crucial Japanese terms which are Seiri (Sort), Seiton (Set), Seiso (Shine), Seiketsu (Standardization) and Shitsuke (Sustain)

Some of the most important advantages that accrue to a company as a result of this training program include:

5S Training

- Organization of the workplace in order to make it easier for work to occur without any interruptions. Clutter is removed and ergonomic work positions are identified.

- Reduction of waste as a result of which costs can be reduced to a great extent. Not only will you need to order less materials but there will be reduced requirement for storage space, manpower etc. when waste is reduced. There will also be reduced need for waste disposal and this too helps save time, money and effort.

- Improvement in quality brought about by changes in work processes. These improvements last for the long term because they can be sustained easily. Customers are satisfied as a result of this and the company maintains a high level of competitiveness.

- Increased safety at the workplace since the process of sorting and standardization gets rid of various superfluous processes, equipment etc. that can result in accidents. A safe workplace keeps employees happy and it also reduces the need to pay compensation.

- Employee satisfaction increases since they are able to work to the best of their ability and they do not have to face any disruptions or accidents at the workplace.

- Work takes place in a very disciplined and organized manner, enabling work to get over in the quickest possible time. This too results in customer satisfaction.

The overall benefit of offering 5S training to employees is to get increased profitability at the workplace since costs can be reduced and productivity increased. It is hardly surprising that lots of companies are opting to give their employees this training over and above the other training programs that are necessary for them. Even though the principles of 5S are derived from the manufacturing industry which is a highly automated one, it can also be used in various other environments with slight modifications. It usually takes the assistance of an expert trainer or management consultant to help companies use 5S properly in their unique environments.

Bottom Line: Find out how 5S training can help an organization. Read about the many advantages this training offers to companies that invest in it.

Workplace Efficiency – Benefits of 5S

One form of having lean management is to implement 5S. It is said that 5S system will increase efficiency of operations from 10 to 30%. Each step or process within this system can have a number of benefits.There are many companies which underestimate the benefits implementing 5S system can provide.

If companies want to achieve maximum workplace efficiency, they should consider the following benefits of implementing 5S system:

- Safety: Implementing 5S ensures safety. As the workplace is kept clean and maintained on regular basis, the proportion of germs and diseases due to the chemical usage is also reduced. This also reduces the number of injuries that are sustained by the workers as liquid or chemical spills do not go unattended therefore reducing the risk of falls and slips. Further, as things are properly organized in their proper places, the time to travel from one facility to another is also reduced and no things can get in the way leading to any kind of injury.
- Waste Reduction: Proper organization and standard labeling of products help in the reduction of waste as workers know the right designated place to place each item; the number of accidents that can damage the goods is reduced thus reducing wastes. 

- Productivity and maximum utilization: Proper organization also leads to maximum utilization of space and resources as the unnecessary items are removed which reduces waste and provides maximum workplace efficiency. In this way less time will be spent on searching for needed items thus ensuring a continuous improvement in productivity.

- Commitment of workers:
One of the major benefits of implementing 5S is worker’s commitment. The system doesn’t only provide better working environment and conditions but also involve employees to participate in workplace designing and maintaining it. This involvement of workers helps in their sustainability for long-term. The more the cleaner and organized the place gets, the more the workers feel comfortable and thus the more they commit to the company.

5S: Japanese Simplicity at the Workplace Spells Success

5S is a very organized process of managing a workplace. A truly Japanese innovation, this procedure shows the distinct characteristic of simplicity that they have been known for. The process is geared towards reducing waste and streamlining operations with the end goal of increasing efficiency and productivity.

In Japanese these terms are seiri, seiton, seiso, seiketsu, and shitsuke; translated to English these are sorting, straightening out, systematic cleaning, standardizing, and sustaining the practice, respectively.

The first step of 5S is seiri or sorting, which means to take out all things that are unnecessary. “Thing” could mean anything from tools, parts, instructions and minor irrelevant processes or practices. Then, one should prioritize what is left according to the need or usefulness in the task. Find a place for everything within the immediate area to ensure easy access. As for the things that were taken out, these can be stored elsewhere or thrown away.

The second step of 5S is seiton or straightening out, which means that all things must have a specific place. Each item placed in its own designated place must be properly labeled or identified. This would make certain that when the item is needed; it can be easily found in its proper place.

The third step of 5S is seiso or systematic cleaning, means to clean the workplace including the tools at the end of each and every shift. Tools should be placed back in their proper place. Tidying up and cleanliness is considered as part of one’s daily work.

The fourth step of 5S is seiketsu or standardizing, meaning work practices should be consistent, uniform and identical. All workers having the same job must conform to the same practices. All workplaces for a particular job must have the same tools and equipment. This would ensure that any of the workers doing the same job can perform in any of the identical workplaces.

The last and fifth step of 5S is shitsuke or sustaining the practice, means that steps 1-4 should be done regularly and consistently. This should always be open for improvement in the future because as one masters a new process, ways can be thought of to even make it better.

Although very simple and easy to follow, it remains to be a highly efficient and effective method that businesses have incorporated in their offices and factories worldwide.

5S can be summed up in one word which is Success.